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Bellingham Housing Authority
Meeting Minutes
10 June 2014 held at Wrentham Manor
- Call to Order at 6:05 p.m.
- Announcement: recording of meeting
- Roll Call: ~all present
- Public Input
- Mr. Penney reiterated the issues with speeding and parking
- Minutes of May 13, 2014 meeting
- Motion to accept minutes made by Mr. Hall, seconded by Mrs. Lavallee, Mrs. Sacco abstained.
- Resolution 2014-05 Write-off Tenant Accounts Receivable. Mrs. Bergeron explained the vacated tenants who owe is usually written-off annually. Motion made by Mrs. Lavallee to approve the write-off of tenant accounts receivable, seconded by Mrs. Sacco, discussion ensued, motion carried.
- Resolution 2014-06 Closure of MMDT Account Section 8 Mobility Program. Mrs. Bergeron explained that Mr. Conlon suggested that the account be closed and transferred to the Dean Bank Housing Choice Voucher account due to the Department of Housing & Urban Development’s current policy in regard to Net Restricted Assets.
- Motion to close the MMDT account made by Mr. Sposato, seconded by Mrs. Lavallee, discussion ensured. Motion carried.
- Presentation of Annual Report by Mrs. Bergeron. Notation by Mrs. Cartier in regard to Mr. Hall’s term; the term is two years not three pursuant to legal advice from the Town of Bellingham.
- Mrs. Bergeron presented an Audio/Video Recording Policy for discussion. Mrs. Cartier suggested any policy changes or updates be tabled. Mr. Hall suggested that workshops be held to update the policies.
- Mrs. Bergeron revealed that the last meeting that was audio recorded was September 2013.
- Mrs. Sacco inquired about the payment to Town Line Power; Mrs. Bergeron stated that was for the Massachusetts Voucher program owner payment.
- Mrs. Cartier asked where mileage payments would show on the reports; Mrs. Bergeron explained that mileage would be included in the revolving fund register.
- Mrs. Lavallee inquired about the retro rent adjustment listed; Mrs. Bergeron explained that the tenant’s rent was not calculated properly from the time of move-in. Her pension was reported as monthly but was actually quarterly.
- Mr. Sposato asked about an additional retro rent adjustment; Mrs. Bergeron explained that there was an additional adjustment for a Massachusetts Voucher participant who has not reported a decrease in income.
- Mrs. Sacco inquired about Mr. Mowry’s overtime. Mrs. Bergeron explained that the development lost power at 3:30 a.m. and had to stay with National Grid.
- Mr. Hall asked why the Electric actual is only $811.00. Mrs. Bergeron explained that the Authority has not received any invoices as of the date of the report.
- Executive Director’s Report
- Status quo in regard to administrative duties
- Current vacancies:
Unit |
Vacancy date |
Anticipated turnaround |
Anticipated rental |
Notes |
24DC |
5/1/14 |
|
6/15/14 |
Offers in process |
52DC |
4/30/14 |
|
6/15/14 |
Offers in process |
- Processed one interim reexamination, two move-ins and one move-out. Processed 92 annual reexaminations, seventeen in process; requested documents from seven.
- Input fourteen new applicants; removed two applicants (housed).
- Scope of Work for7057-1 Center St Rehab and 667-1 Walkway Ponding in process with architect.
- Miscellaneous activities:
- Attended MassNAHRO Annual Conference May 18-21, 2014.
- Administered one Annual Reexamination for the MRV Program.
- Processed three Annual Reexaminations for the HCV Program.
Presented Personnel Policy changes approved by the Board on January 10, 2012.
- Mrs. Cartier tabled approval of Executive Session form until Policy Workshop.
- Any other business that may legally come before the board
- Next meeting will be July 8, 2014 at Depot Court.
- Motion to adjourn made by Mrs. Lavallee, seconded by Mr. Hall, all in favor, motion carried.
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